Summer isn’t the only thing that comes to mind when you think of productivity. While Google Workspace has become a popular tool for managing work and is essential for freelancers and workplaces alike, many of the features that make it easy are not well-known. Here are five tips to help you organize your Google Drive so you can spend less time on work and more time relaxing.
Remove files and folders that are no longer necessary
There are many files stored on our computers. You should delete all those files, photos, and other data. You should make regular backups of your computer. If you don’t have a backup, make sure to back up your entire computer before you delete any files.
After that, sort through all the folders on your computer. You should delete any files that are more than one year old. If storage space is limited, you can sort files by size, and then delete the larger files, as they are no longer required.
To organize your inbox, set up filters and labels
Email can be a useful tool, but it can also cause frustration if not properly organized. Gmail offers a labeling system that lets users sort emails by color coded criteria. This makes filtering easier and is ideal for tasks such as deleting unnecessary messages.
Consider Kiwi for Gmail. This feature takes filtering to the next level with a Focused Inbox. You can filter messages by week or day and also separate attachments. It is important to delete any emails that are no longer needed with attachments, as they can eat up space online or in stores depending on which provider you use.
Use time-saving apps
There are many time-saving apps available, so spring cleaning is a good time to start using them. Services such as Clockwise make it easier to design more creative daily schedules, both for individuals and businesses. Clockwise is free to use and optimizes your schedule by scheduling conflicting meetings and freeing up time. You can concentrate on the things that matter most.
Our app, Kiwifor Gmail, is a great way to organize your bulk emails and remove spam from email. It is easy to unsubscribe from email lists that you do not want.
Clockwise and Kiwi for Gmail are great options if you have trouble organizing your email or daily calendar. Take the summer as an opportunity to change how you do things as you move on to the next year.
To distinguish between files of different types, use color coding
Google is not the only company that offers color coding. For Windows 11 and macOS Monterey, you can find similar files and folder organisation tools. Both operating systems have built-in color-coding capabilities, while the latter offers a wider range. Third-party software tools can be used on both operating systems to enhance the color-coding of files. Start with the native options, and then move on to more advanced solutions as necessary.
You can use colors to seperate content. Perhaps you will use red to signify your most important files. To separate your personal and business files, you might want to use one color or different shades of the same colour. Your needs will determine which color is best for you.
To make it easier to locate files, rename them
Do you remember going through the files and folders on your computer looking for ones to delete? This process will be easier if you know what each file is. Using “document-1” or “book-1” for file names is not ideal. Instead, make it a habit to name files and folders in a way that makes them easy to find later. You can use all of the AI, systems and ideas you have to create a system.
Summer is a great opportunity to rename files and folders in order to make them more readable. This makes it easier to locate files in the future. You could add tags, dates and department names to rename files. There are many options.
Be consistent, and keep the renaming process going. You’ll be glad you did.
Spring cleaning is a great time to organize your space and digital life. You can organize your files and folders by following the five tips. These tips are quick and easy to follow, so you have more time for other things.